The University of Yamanashi (hereinafter referred to as “the University”), as a national university corporation, recognizes the importance of personal information and handles it appropriately by complying with the Act on the Protection of Personal Information, other relevant laws and regulations, and internal university rules. The University establishes the following Privacy Policy (hereinafter referred to as “this Policy”) regarding the handling of users' personal information in the services provided on this website (hereinafter referred to as “the Services”).

Article 1 (Personal Information)

“Personal Information” refers to “personal information” as defined in the Act on the Protection of Personal Information (Act No. 57 of 2003). It means information about a living individual that can identify that specific individual through the name, date of birth, address, telephone number, contact information, or other descriptions that can identify a specific individual, as well as data related to physical appearance, fingerprints, voiceprints, and information such as health insurance card numbers that can identify a specific individual on its own (Personal Identification Information).

Article 2 (Methods of Collecting Personal Information)

The University may ask users to provide personal information such as their name, date of birth, address, telephone number, and email address when they register. The University may also collect transaction records and payment-related information containing the user's personal information from its partners (including information providers; hereinafter referred to as “Partners”) that were made between the user and such Partners.

Article 3 (Purpose of Collecting and Using Personal Information)

The University collects and uses personal information for the following purposes:

1. To provide and operate University services, specifically within the scope of educational and research activities, university administration, student support, and related operations.
2. To respond to inquiries from users (including identity verification).
3. To identify users attempting to use services for fraudulent or improper purposes and to deny such use.
4. To enable users to view, modify, delete their own registered information, and view their usage status.
5. For purposes incidental to the above purposes of use.

Article 4 (Change of Purpose of Use)

The University may change the purpose of use of personal information only when it is reasonably deemed to be related to the original purpose of use.
When changing the purpose of use, the University shall notify the user of the new purpose via the University's designated method or publish it on this website.

Article 5 (Provision of Personal Information to Third Parties)

1. The University shall not provide personal information to third parties without the user's prior consent, except in the following cases. However, this excludes cases permitted by the Act on the Protection of Personal Information or other laws and regulations.
   1. When it is necessary to protect human life, body, or property, and obtaining the individual's consent is difficult
   2. When particularly necessary for improving public health or promoting the sound development of children, and obtaining the individual's consent is difficult
   3. When cooperation is necessary for a national agency, local government, or their entrusted party to perform duties prescribed by laws and regulations, and obtaining the individual's consent may hinder the performance of such duties
   4. When the following matters have been notified or publicly announced in advance, and the University has notified the Personal Information Protection Commission:
      1. That the purpose of use includes provision to third parties
      2. The items of data to be provided to third parties
      3. The means or methods of provision to third parties
      4. That provision of personal information to third parties will be suspended upon the individual's request
      5. The method for accepting the individual's request
2. Notwithstanding the preceding paragraph, the recipient of such information shall not be deemed a third party in the following cases:
   1. When the University entrusts all or part of the handling of personal information to a third party within the scope necessary to achieve the purpose of use
   2. When personal information is provided in connection with the succession of business due to merger or other reasons
   3. When personal information is jointly used with specific parties, provided that the individual has been notified in advance or placed in a position to readily ascertain the following: the fact of joint use, the items of personal information subject to joint use, the scope of parties jointly using the information, the purpose of use by such parties, and the name of the party responsible for managing the personal information

Article 6 (Disclosure of Personal Information)

1. When requested by an individual to disclose their personal information, the University shall disclose it to the individual without delay. However, if disclosure would fall under any of the following categories, the University may withhold all or part of the information. If a decision is made not to disclose, the University shall notify the individual of this decision without delay.
   1. Where there is a risk of harming the life, body, property, or other rights and interests of the individual or a third party
   2. Where there is a risk of significantly hindering the proper execution of the University's operations
   3. Where it would otherwise violate laws or regulations
2. Notwithstanding the preceding paragraph, information other than personal information, such as history information and characteristic information, shall not be disclosed in principle.
3. For procedures regarding the disclosure of information in corporate documents held by the University and the disclosure of personal information, please refer to the webpage “Information Disclosure and Personal Information Protection.”

Article 7 (Correction and Deletion of Personal Information)

1. If a user believes that personal information held by the University concerning them is incorrect, they may request the University to correct, add, or delete (hereinafter referred to as “correction, etc.”) such personal information through the procedures established by the University.
2. Upon receiving a request under the preceding paragraph and determining that it should be honored, the University shall correct, add, or delete the relevant personal information without delay.
3. The University shall notify the user without delay when it has corrected, added, or deleted personal information based on the preceding paragraph, or when it has decided not to do so.

Article 8 (Suspension of Use of Personal Information)

1. If the University receives a request from the individual to suspend or erase the use of their personal information (hereinafter referred to as “Suspension of Use, etc.”) on the grounds that the personal information is being handled beyond the scope of the purpose of use or was obtained by improper means, the University shall promptly conduct the necessary investigation.
2. Based on the results of the investigation in the preceding paragraph, if the University determines that it is necessary to comply with the request, it shall promptly suspend the use of the relevant personal information.
3. When the University suspends use, etc., based on the preceding paragraph, or decides not to suspend use, etc., it shall notify the user without delay.
4. Notwithstanding the preceding two paragraphs, if suspending use, etc., would incur substantial costs or is otherwise difficult, and if alternative measures necessary to protect the user's rights and interests can be taken, the University shall implement such alternative measures.

Article 9 (Changes to the Privacy Policy)

1. The content of this Policy may be changed without notice to users, except where otherwise stipulated by laws, regulations, or this Policy itself.
2. Unless otherwise specified by the University, the revised Privacy Policy shall take effect upon its posting on this website.

Article 10 (Security Measures)

The University shall implement necessary and appropriate security measures based on internal regulations to prevent the leakage, loss, or damage of acquired personal information.

Article 11 (Contact Information)

For inquiries regarding this Policy, please contact the following office:

4-4-37 Takeda, Kofu City, Yamanashi Prefecture 400-8510
University of Yamanashi
International Office
TEL 055-220-8047

Cookie Policy

The National University Corporation University of Yamanashi (hereinafter referred to as “the University”) uses cookies to collect certain information for the smooth operation of its website, to understand usage patterns, and for statistical analysis.

Article 1 (About Cookies)

Cookies are a function that stores information about a user's website browsing activity on the user's computer (PC, smartphone, tablet, or other internet-connectable devices).

Article 2 (Purpose of Cookie Use)

The University uses cookies to enhance user convenience, such as eliminating the need to repeatedly enter the same information when browsing the website.
The University may use information collected via cookies to analyze website usage patterns (access status, traffic, routing, etc.) for improving website performance and enhancing services provided to users.

Article 3 (How to Refuse Cookies)

1. Method to Refuse All Cookies
   You can disable cookies by changing your browser settings.

Article 4 (Information Sent via Third-Party Cookies)

This service uses third-party cookies for access analysis purposes.

Service Name	Google Analytics
Information sent by users via cookies	Information about systems, devices, networks, and communications typically used in internet communications Location information Data on user behavior on the site/app Data on pages viewed User identifiers (cookies, device identifiers, etc.) For details, please refer to Google's website.
Recipient of Information	Google LLC and its affiliates
Purpose of Use by the University	To analyze user browsing trends and history. For details, please refer to Google's website.
Purpose of Use by Recipient	Same as above